Detalii loc de munca - Cluj Napoca

Descrierea jobului - Cluj Napoca

Job Purpose As part of our Business Center you will be working directly with our management team (over 40 leaders) and very close with our Business Center Director, helping them in all matters involving: travel, events, reporting, training database management, presentations Nevertheless, you will be engaging with the entire Business Center organization which amounts to over 500 employees, mainly your input will be required in managing the Execution of training plans at group level (mandatory, safety and language trainings overview and provider’s management at Group level- 530 employees). Main Responsibilities - Support to the Management of Business Center Cluj and the Group Director - Arranging travel and accommodation and Agenda Management: • Organizing meetings/conference calls/events • Administrative support (e.g. presentations, progress and status reports) • Managing the agenda and documenting meetings of minutes • Create and maintain overviews/reports • Organize events for the stakeholders of the Business Center Cluj in relation to dedicated Customer Support Events • Arrange logistics for specific high level visitors (hotel, transportation, catering) - Office Support for the Business Center Cluj Group • Follow up on administrative requests concerning the whole ASBC Group from Romania Shared Services and Cluj Campus • Internal forms for administration of the group • Office supplies ordering & release for usage • Attendance cross-checking (once per month) for all administrative costs of the group • Support with travel arrangements when required • Dealing with Suppliers for office supplies, events, transportation for the group visitors - Managing the Execution of Training Plans - Organizing trainings, workshops in Cluj for ASBC Cluj Employees • Signing up employees for trainings before due date • Administrating the training database for all 400 employees in terms of mandatory trainings (legal, ITC, language, any other workshops) • Managing the language development program in ASBC Cluj for all Sales Support Personnel but not limited to that • Keeping the training overview up to date and follow-up with each leader • Creating and distribute reports regarding trainings, language progress, - Anything related to the job of Manager Assistant including Act as back-up for the Administrative Assistant of the Group and coordinating locally the Administrative and Travel Assistant for the Baar office. • Prepare start of new employees (order IT hardware & software, office supplies and desk phones, request access to servers, etc.) • Manage desk need for new employees and keep overview up to date • Manage office supplies for the group and health and safety records • Manage travel phones and travel equipment • Manage the postal activity of the group in relation with couriers • Support the leaders in the group with the creation of reports and presentations • Organize and support events internally for the group stakeholders and group members - Arrange logistics for specific visitors (hotel, transportation, catering) - Organize the implementation of the administrative procedures across the group - Follow up on administrative requests from local stakeholders - Any other requests related to day to day activity


Requirements - University degree - 2+ year experience in an similar administrative role within a multinational environment - Languages: English–advanced level as mandatory, other European language preferred - PC skills: Ms Office(Word, Excel, PowerPoint, Visio-preferred, Share Point- preferred)- proficient, Internet, Outlook

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