Detalii loc de munca - Brașov
Descrierea jobului - Brașov
Organizes, coordinates and controls the business trips process for the department team members; Supports the update of the Recording Hours application, issues final reports from Recording Hours application and submits them; Prepares and submits the necessary documents to the Finance and Purchasing department (e.g. creates Shopping Carts) to ensure that requested products (e.g. office materials, PCs and telephones for the new employees) are purchased/ imported, shipped, paid and distributed to the requester. Submits the invoice analysis to the Finance department; Organizes different requests, centralizes, tracks, sends/ receives feedback regarding various reports about personnel of the department to/from Corporate Functions (e.g. HR, Finance) in order to assure the good flow of information; Prepares/ composes/ types complex correspondence, memoranda, reports from rough drafts, handwritten notes or general verbal instructions; Ensure that envelopes are distribute when received or sent to postal services; Administers the Plants's monthly advance, submits all the invoices to the Finance department, including the advance statement; Ensure a proper availability of office supplies (demand system and implementation); Acts as contact person and maintains good relationships with various external companies on behalf of the plant in order to provide good services for the activity and team members; Organizes meetings, workshops, business partner visits and other events in order to ensure the smooth running of the events from administrative point of view; Updates information related to infrastructure/ network issues, company rules, policies, procedures and informs employees about the changes. Supports the department management in tracking and facilitating the compliance with regulations; Creates/ deletes user accounts and Recording Hours accounts, updates corporate phonebook entries, helps the new employees fill in the bank account documents, gives access rights to different folders; Ensures that office callers and visitors are courteously greeted and referred to the proper persons or answers their inquiries in the absence of the manager, if possible; Takes care of the protocol (including its acquisition), organizes business dinners; Ensure the compliance with legal and corporate guidelines (e. g. labor time, environment protection); Take appropriate organizational and supervisory measures to comply with rules for safety, environmental protection, fire protection, security and health protection; Follows the instructions and requirements of the direct superior; Respects the confidentiality of information he/she has access to inside the company; Respects Internal Regulations and company's procedures; Respects the internal regulations regarding work safety and the environmental policy of the company.
Minimum 2 years experience as a Team Assistant; University degree in Economics / Production System is a plus MS Office knowledge; English language skills-advanced; German language skills is a plus; Project process knowledge; SAP usage knowledge;