1. Ensuring constant payment flow and minimizing overall arrears. 2. Maintaining communication with late paying customers to in view of maximizing collectibles. 3. Taking necessary actions when arrears become uncollectible at the internal accounts receivables level. 4. Providing billing support to customers and make billing corrections or modifications to invoices when needed. 5. Collections of receivables and preparing statements on a regular basis and Apply payment in system (MIND) once receive payment from Customer. 6. Preparing report in excel for compare between billing and revenue in order to submit report management. 7. Preparing invoice on demand for wholesale customers in MIND and provide support when needed. 8. Preparing credit verification for Canadian/Romanian residential and wholesale customers in DNB and Equifax in order to assess for new services approval. 9. Keep records of invoices with relevant supporting documents for Audit Purpose and Quick Assistance to customers. 10. Analyse and reconcile the customer accounts also Verify and correct errors in Invoices to resolve them. 11. Bill submission to client via E-mail and verify the errors if asked by customers 12. Payment follow-up by call/email in order recover bad debts and outstanding amount also cancelling and suspending the accounts if payment arrangement has broken. 13. Reviewing the vendor invoices and comparing them with internal data in order to approve for payment. 14. Checking on daily basis ticket generated on CRM by customer in order to provide support for billing finance related issue.
Accomplishments during work: Successfully booked and cleared 9 months aged cost. Recommended correction in service agreement clauses and rates to recover all cost and adequate margin and avoid foreign exchange fluctuations loss. Experience of invoice and invoice processing audit with KPMG. Accounts Executive Preparation of Sales Invoices and bill Client according to terms of Purchase Order. Transferring cost by preparation of Inter Company Invoices. Prepare debit and credit memos Extracting Inter Company Cost Transfers from company’s portal and Bill it to third Party as per Purchase Order Compilation of set of attachments before dispatch of Invoices and ensuring dispatch on schedule to the respective Customers. Keep records of invoices with relevant supporting documents for Audit Purpose and Quick Assistance to customers. Upload Invoices on GE Workflow for Payments, Maintain and manage billing systems up to date. Getting RDI approvals and preparing floppy file for Invoices rose to Italian Customer. Extract invoice-wise aging report from master invoice spread sheet in order to Control Inventory. Ensuring timely & accurate processing of monthly payroll, Employees over Time, Additional Excess time as per Contract and also update in excel for records. Maintenance of petty cash for day-to-day operations. Contact customers in order to obtain or relay account information & Support by mail and telephone regarding rates and procedures & Achieving assigned sales targets. Handled the tasks of managing the workflow of the department & responsible for analysing A/R reports. Collections of receivables and preparing statements on a regular basis and Apply Cash in system (Oracle) once receive payment from Customer and reflect in Bank. Organize and effectively run the recovery system and initiate collections & Monitor irregularities in accounts receivables. Analyse and reconcile the customer accounts also Verify and correct errors in Invoices to resolve them Preparation of Documentation, MIS, Service Tax monthly as per Local Country Service tax law(VAT), returns file, Bank Reconciliation & Reconciliation of other Accounts Preparation of Profit and Loss accounts and Balance Sheet, assisting in preparation of financial reporting & initiate Funding to Bank and Vendor payments. Verification and accounting of employee expenses on Oracle, Vendor expenses on Oracle, Month close accounting procedures, contributing to Audit/Tax Audit of International offices and Timely & accurate Financial Reporting & analysis. Records client payments in appropriate accounts, identifies and resolves payment discrepancies and answers client inquiries as needed. Bill submission to client via E-mail/Courier and Follow up with customers for payment as per Payment Term.
Supervise the part timers responsible for compiling and sorting data. Verify the accuracy of data before it is entered. Quality Check places entered on site & locate and correct data entry errors or duplications. Report site bugs to manager to be assigned for a developer. Fix issues reported by other departments or users. Provide an update on QC process to the direct manager.
1. Expenditure accounting which involves verification of Contractors/ Suppliers bill along with vouchers to ensure proper accounting treatment as per Approvals/Agreements. 2. Sound knowledge of Income tax provisions for TDS and sales tax provision for VAT/WCT which are applicable on various payments. 3. Knowledge of reconciliation of accounts with suppliers, Contractors, Inter-Unit, and Inter Company. Handling Internal audit queries for release of payments. 4. Handling of Statutory audit queries for release the quarterly Balance Sheets and Bank Reconciliation. 5. Handling the inventory related queries maintained at building in coordination with store keeper. 6. Preparation of Management Information System (MIS) reports for the Management along with analysis and variance reporting as per the formats. 7. Processing of employee reimbursements like medical, hard furnishing, impress, mobile, staff loan, conveyance as per the HR policy of the company & sound knowledge of Provident Fund. 8. Knowledge of Payment Processing / RTGS / ECS / Cheque issuance etc., in an online payment environment. 9. Maintains accounting controls by establishing a chart of accounts; defining accounting policies and procedures. 10. Responsible for handling bank transactions, managing cash flow, collections, reconciliation of accounts and raising debit and credit note. 11. Day to day accounting, Review, and GL Controls and Monthly closing as per timelines and reporting as required by region. 12. Maintenance of Fixed Asset register including periodic verification and ensuring proper system driven calculations are made on a monthly basis. 13. Invoice processing, handing customer query and dispute raised by the customer also handle petty cash and record for audit purpose in excel. 14. Check the information available in the data base. Interact with the project team before & after preparing Invoices & ensure that they are sent to customers in time. Generate Revenue reports ensure all Revenues are accounted accurate. 15. Responsible for oversight, direction and supervision of the day-to-day operations of Regional AR Billing & Payment processed by peer groups to ensure all the processing has correct accounting treatment in terms of AR vs. GL. 16. Ensure Clean AR vs. GL reconciliation and demonstrate expertise in assessing and responding to contractual, financial/accounting transactions, informational and customer service needs. 17. Prepare Bank statement in order to apply cash in the system and contact customer if short paid for details also maintained good relation with the customer in order clear the invoices. Ensuring smooth stabilization of the Receivables process and timelines met 18. Achieve quarterly targets in by issuing maximum invoices and follow up with customer to release payment.
Reviewed work performance of subordinates and took corrective action where appropriate Preparation for Billing to Client according to the terms of Purchase Order. Vouching of Cash, Banks, sales, Purchases Handling Petty Cash, Physical verification of Cash & Inventory. Maintaining Bills & Invoices, Bank Reconciliation, Fixed Asset Register & handle Internal Audit queries & resolving them. Managing Accounts including Vendor Payments, AP, General Ledger, FA Capitalisation etc.
IT Help desk & Desktop support, Computer Assembling & Maintenance. Ensure all network and system services are running within normal operating parameters. Records time and expenses into time entry system Works with external vendor support teams to resolve application, hardware and software related issues to maintain acceptable service and customer satisfaction levels. Formatting of Windows and installation, Network System & Security, Trouble Shooting & Antivirus. Well knowledge of Window – MS Server 200, XP, Vista and Win 7 Handling direct and indirect taxation matters including filing of returns, assessments and compliance related to TDS, Corporate Tax, Service Tax, VAT etc. Processing of invoices. Researching on errors & queries by the vendors. Responding proactively to all vendors. Drafting POs