Payables Analyst Front Desk at ExxonMobil BSC Prague

  • România, Botoșani
  • România, Botoșani
  • Romania, Botoșani
  • Romania, Botoșani
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  • Ultima actualizare: 12.04.2013
  • Numar referinta: 73682

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  • Last update: 12.04.2013
  • Reference number: 73682


  • February 2012 - March 2013

    Payables Analyst Front Desk , ExxonMobil BSC Prague

    • Botoșani, Romania
    • Full time
    • Work domain - Finance: Finance / Accounting

    •	in charge of a portfolio of internal clients and corresponding supplier accounts
    •	monitoring and commenting aged parked and blocked invoices in APODS database (Accounts Payables Operations Database System – main tool for Trouble Shooting), follow-up with the users/buyers/vendors regarding the problematic invoices
    •	operational support for the business line from various departments - Law, Human Resources, Aviation, Distribution and Pipelines, Public Affairs, Medical, Contracts France, taking inquiries  regarding payment issues (analyzing, prioritizing and resolving around 50 emails per day) 
    •	taking over Intercompany bookings
    •	sending workflow chasing reports with the aged items awaiting for client validation
    •	monthly analysis for all late payments
    •	 handling the invoices in the SAP inboxes which couldn’t be fully posted 
    •	sorting the post received from clients or suppliers
    •	returning incorrect invoices to suppliers
    •	sorting the Helpdesk shared mail box
    •	back-up for the Front Office team leader
    •	very good cooperation with internal clients from France, Budapest and Bangkok, BSC  Prague departments (Procurement, Accounts Receivables, Quality Assurance, Account Reconciliation, Vendor Master) and third party vendors
    •	ranked as outstanding employee by the management 

  • July 2009 - February 2012

    Special Handling IP , ExxonMobil BSC Prague

    • Botoșani, Romania
    • Full time
    • Work domain - Finance: Finance / Accounting

    •	detailed knowledge of more complex payment processes and SAP transactions (internal payment requests, One Time Vendors, credit notes, down-payments, rejected payments, direct debits, compensations – netting with Accounts Receivables, employee payments)
    •	sorting the shared mailbox with all urgent payments
    •	taking care of the critical payments calendar, handling urgent payment requests, ensuring timely and accurate approvals and bookings (accomplished 100% on time tax payments)
    •	checking and updating all written Special Handling procedures for Audit preparation, participating in the implementation of a new down-payment process
    •	in charge of Intercompany bookings, collaborating closely with Controllers team from Budapest, achieving great results at year-end close in reducing the aged items
    •	Ariba requests in ESpeed Buy system for changes in vendor accounts 
    •	stand-in for IAD (Invoice Analyst and Distributor) - stamp incoming documents, sort in predefined categories, verify that all documents meet external (legal) and internal requirements and prepare them for scanning in the system; created more than 400 Ariba requests during two months working continuously as IAD
    •	provided training for the new IAD contact 
    •	recognition award from the management for high quality work 

  • January 2009 - July 2009

    Invoice Processor , ExxonMobil BSC Prague

    • Botoșani, Romania
    • Full time
    • Work domain - Finance: Finance / Accounting

    •	acquainted with all parts of invoice processing (booking invoices from electronic images) in SAP R/3 system (MM and FI modules) in a timely, accurate manner
    •	high productivity (started with 30 postings per day, reached more than 80 documents per day), low error rate (“on stars” immediately after probation period)
    •	checking and solving SAP workflow on daily basis

  • September 2007 - August 2008

    Math teacher, "Ştefan cel Mare şi Sfânt" college

    • Botoșani, Romania
    • Full time
    • Work domain - Institutions / Liberal professions: Training

    Math teacher


  • 2005 - 2007

    Master's degree, "Al. I. Cuza" University

    • Filiași, Romania
  • 2001 - 2005

    Bachelor's degree, "Al. I. Cuza" University

    • Filiași, Romania

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